Corporate Secretary (Full-time)

About Us

TrustFlight delivers an end-to-end safety platform combining innovative software and specialist services to enhance safety, compliance, and operational efficiency across the global aviation industry. The Group supports leading business aviation operators, training organisations, airlines, airports, MROs, and regulators worldwide through three core divisions: TrustFlight Systems (our aviation software products and data platforms), Baines Simmons (industry-leading aviation safety and operational support for civil and defence organisations), Redline (government-standard security solutions spanning aviation, cyber, and critical national infrastructure), and Kenyon International Emergency Services (global crisis management and emergency response). As we continue our strategic growth and international expansion, we are establishing a new Central Support Team in Jersey.

Why Choose TrustFlight?

✈️ Our Mission: To revolutionize aviation by delivering digital workflow solutions that enhance safety, streamline operations, and inspire confidence across the industry.

🚀 Impact: Over 300,000 users rely on our systems every day for operational safety, compliance management, and mission-critical decision-making.

🚩 Core Values: Guided by integrity, responsibility, innovation, and excellence, we are committed to empowering our partners to operate with confidence.

Join TrustFlight: Shaping the future of Aviation Technology

Your Role

We are looking for a skilled and proactive Company Secretary to provide corporate governance and company secretarial support across TrustFlight’s Jersey entity and Subsidiarie companies. This permanent, full-time role, based in St. Helier, is ideal for a detail-oriented professional who enjoys working with senior stakeholders, ensuring statutory compliance, and maintaining strong corporate governance standards.

In addition to core company secretarial responsibilities, this position includes legal secretarial / paralegal-style support—such as document drafting, managing legal and corporate governance records, coordinating with internal and external parties, and supporting legal workflows. The role will also contribute to the legal review and administration of commercial contracts, helping ensure agreements are accurately recorded, compliant, and aligned with Group standards. You will play an important role in keeping the Group’s governance and legal framework accurate, compliant, and well-run.

Key Responsibilities

Corporate Governance & Compliance

• Act as Company Secretary for TrustFlight Jersey and subsidiary entities, ensuring compliance with Jersey Registry requirements, UK Companies House obligations, and relevant governance frameworks.

• Create and maintain statutory registers and corporate records, including directors, members, charges, and related documentation.

• Monitor statutory deadlines and manage filings, ensuring accurate and timely submissions to relevant authorities.

• Support corporate governance matters and transactions, including board and officer changes, registered office updates, share capital amendments, and other structural or constitutional updates.

Regulatory & Stakeholder Liaison

• Liaise with the Jersey Judicial Greffe, Jersey Financial Services Commission (JFSC) Registry, UK Companies House, HMRC (where relevant), external legal advisers, auditors, and corporate service providers.

• Coordinate regulatory communications and ensure appropriate documentation is prepared and retained for statutory and governance purposes.

Legal & Administrative Support

• Provide legal secretarial / paralegal support, including drafting, proofreading, version control, and maintaining organised governance and legal filing systems.

• Support the review and administration of customer contracts, including coordinating internal review cycles, tracking approvals, ensuring execution requirements are met, and maintaining accurate contract records and templates.

• Assist with compliance activities such as KYC/CDD, corporate due diligence, and policy or regulatory documentation reviews.

• Provide ad hoc governance and administrative support to the Executive Chairman, Finance Director, and senior leadership team as required.

Requirements

Candidates with the following skills and experience are encouraged to apply. While not every criterion is mandatory, a strong foundation in company secretarial practice is required.

Essential Requirements

• Entitled to work in Jersey and able to be based in St. Helier.

• Proven experience in a company secretarial, corporate governance, or regulated administration role.

• Working knowledge of Jersey and UK corporate filings, statutory registers, and governance processes.

• Strong attention to detail with excellent organisational and deadline-management skills.

• Ability to work independently, prioritise effectively, and handle confidential matters with discretion.

• Clear and confident written and verbal communication skills, including experience supporting senior stakeholders.

• Proficiency with Microsoft Office (Word, Excel, Outlook, SharePoint/Teams).

Preferred Qualifications

• Experience as a legal secretary, paralegal, or in a legal support role (corporate or commercial law preferred).

• Familiarity with JFSC governance expectations, UK Companies House standards, or regulated-entity administration.

• Relevant professional qualification or progress toward one (e.g., CGI/ICSA, legal studies, or equivalent).

• Experience supporting multi-entity or international group structures.

• Interest in technology, aviation, or compliance-focused industries.

Why join us

• See Your Impact: Your contributions directly enhance the safety and efficiency of aviation operations, affecting hundreds of thousands of passengers and crew every month.

• Build and Create: Be part of an environment where you'll have the freedom to innovate, build, and create solutions that define the future of digital aviation.

• Growth Opportunity: Join us at an inflection point as we scale our revenue growth using implement cutting-edge AI tools and SaaS best practices.

Also, we offer

• Health & Wellness: Comprehensive benefits package including health and dental benefits. Paid time off plus an extra day off to celebrate your birthday.

• Invest in your future: Take advantage of our company contribution to pension/RRSP matching program to grow your savings while you work.

• Professional Growth: As a fast-growing company, we offer incredible opportunities for career advancement and skill development.

• Competitive salary range: We place huge importance on the contribution and experience you bring to the team. The base pay offered is based on location and may vary depending on skills, job related knowledge, experience and internal equity.

How to Apply

Click Apply! Send us your resume, including a cover letter. Let us know how you can contribute to creating best-in-class tools and services throughout the aviation industry.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted. No phone calls please.

TrustFlight is an equal opportunities employer. We are committed to building a diverse and inclusive team and welcome applications from all qualified individuals. We prohibit discrimination, harassment, or victimisation on the basis of any protected characteristic, including but not limited to age, disability, gender reassignment, pregnancy and maternity, race, sex, sexual orientation, and any other status protected under the Discrimination (Jersey) Law 2013 and related employment legislation in Jersey. All employment decisions are made on the basis of merit, qualifications, skills, and business needs, and we strive to ensure a fair and supportive workplace for everyone.