Finance Operations Specialist

About Us

TrustFlight is an innovative aviation software company that specializes in developing cutting-edge AI, digital workflow, and analytics applications for the aviation industry. Our software empowers many of the world’s airlines, business jet operators, MROs, training organizations, and aviation service providers to enhance safety, streamline operations, and improve overall efficiency.

We are one of the largest independent software providers in aviation, trusted by more than 1,600 organizations in over 120 countries, including many of the world’s top operators.

Why Choose TrustFlight?

✈️ Our Mission: To revolutionize aviation by delivering digital workflow solutions that enhance safety, streamline operations, and inspire confidence across the industry.

🚀 Impact: Over 300,000 users rely on our systems every day for operational safety, compliance management, and mission-critical decision-making.

🚩 Core Values: Guided by integrity, responsibility, innovation, and excellence, we are committed to empowering our partners to operate with confidence.

Join TrustFlight: Shaping the future of Aviation Technology

Your Role

We are looking for a Finance Operations Specialist who values clear processes, dependable routines, and producing accurate work and is also eager to work smarter by using technology, automation, and more efficient ways of operating. This role is ideal for someone early in their finance career who enjoys structured accounting tasks and is motivated to improve how those tasks are carried out.

As a Finance Operations Specialist, you will manage full-cycle bookkeeping, including accounts payable and receivable, reconciliations, financial reporting, and supporting accurate payroll processing. You will also ensure all filings and remittances are completed correctly and on schedule. Your ability to maintain organized, reliable financial operations, while identifying practical opportunities to streamline routine tasks, will make you a vital contributor to our team.

Reporting to the Financial Controller in the UK, you will collaborate with a team of finance professionals and internal stakeholders across multiple time zones.

What You’ll Be Doing

Full-Cycle Bookkeeping

• Manage accounts payable and accounts receivable end-to-end.

• Manage credit card expenses, including all coding and receipt management.

• Enter, code, and process vendor invoices.

• Prepare and send customer invoices; track and follow up on overdue accounts.

• Maintain and reconcile the general ledger.

Banking & Reconciliation

• Complete monthly bank and credit card reconciliations.

• Record daily deposits, payments, and cash transactions.

• Monitor cash flow and flag discrepancies or issues.

Financial Reporting

• Prepare month-end and year-end financial statements.

• Generate internal management reports (e.g., AR aging, AP aging, cash flow).

• Support accountants with year-end working papers.

• Maintain organized and accurate financial records.

Payroll Administration

• Prepare and maintain all finance-related payroll documentation, including journal entries, payroll reconciliations, and month-end reporting.

• Administer US payroll with supervision, including ensuring all required federal, state, and local payroll tax withholdings, remittances, and payroll filings are completed accurately and on time.

• Prepare and submit all required finance reports related to Canadian payroll and benefits, including statutory remittances, WorkSafeBC payments, benefit premium reconciliations, and other reporting as required.

• Act as a backup contact to communicate payroll changes to the external payroll provider as required.

• Work closely with HR to ensure all payroll changes are accurately captured and to provide a quality check between HR updates, the external payroll administrator, and the finance records.

• Maintain accurate payroll-related general ledger accounts and support year-end audit requirements as they relate to payroll.

Compliance & Filings

• Prepare and file GST/PST/HST returns.

• Submit payroll deductions and government remittances.

• Ensure compliance with financial policies and regulatory requirements.

Systems & Process Improvement

• Identify inefficiencies and improve workflows.

• Assist with budgeting and forecasting tasks.

• Implement best practices in financial control.

What you’ll bring

Required

• 3–5+ years of full-cycle bookkeeping experience.

• Keen to drive digital transformation by introducing innovative tools and automation within finance operations.

• Strong knowledge of GAAP principles (or equivalent)

• Ability to prepare accurate financial statements, reconciliations, and internal management reports.

• Proficiency with accounting software (ideally NetSuite) is preferred but not required

• Advanced Excel skills (VLOOKUP, pivot tables, formulas)

• Knowledge of Canadian payroll and finance-related payroll processes, including journal entries, reconciliations, and statutory remittances.

• Confidence managing compliance tasks, such as GST/PST/HST filings and remittances.

• Highly organized, with the ability to manage multiple deadlines and maintain structured, well-documented records.

• Strong attention to detail and accuracy in all financial data and reports.

• Comfortable working with routine processes, established workflows, and recurring monthly cycles.

• Ability to identify discrepancies, investigate issues, and follow through to resolution.

• Clear and professional communication skills, especially when explaining financial information to non-finance colleagues.

• Strong interpersonal skills and the ability to collaborate with HR, external payroll providers, and internal teams.

• High level of discretion and commitment to confidentiality in handling sensitive information.

• Proactive and solution-oriented mindset, with the ability to take ownership of tasks and follow through independently.

Preferred (Nice-to-Have) Skills

• Bookkeeping or accounting-related diploma/certificate.

• Payroll certification (e.g., PCP from CPA Canada).

Location

This role is based in our Vancouver office. This is an on-site role with room for flexibility, because we know life doesn't always fit a 9-to-5 mould.

Why join us

• See Your Impact: Your contributions directly enhance the safety and efficiency of aviation operations, affecting hundreds of thousands of passengers and crew every month.

• Build and Create: Be part of an environment where you'll have the freedom to innovate, build, and create solutions that define the future of digital aviation.

• Growth Opportunity: Join us at an inflection point as we scale our revenue growth using implement cutting-edge AI tools and SaaS best practices.

Also, we offer

• Health & Wellness: Comprehensive benefits package including health and dental benefits. Paid time off plus an extra day off to celebrate your birthday.

• Invest in your future: Take advantage of our company contribution to pension/RRSP matching program to grow your savings while you work.

• Professional Growth: As a fast-growing company, we offer incredible opportunities for career advancement and skill development.

• Competitive salary range: We place huge importance on the contribution and experience you bring to the team. The base pay offered is based on location and may vary depending on skills, job related knowledge, experience and internal equity. For this role, the salary range is $50,000 to $70,000 CAD.

How to Apply

Click Apply! Send us your resume, including a cover letter. Let us know how you can contribute to creating best-in-class tools and services throughout the aviation industry.

While we sincerely appreciate all applications, only those candidates selected for an interview will be contacted. No phone calls please.

TrustFlight is an equal-opportunity employer. We work together to create the most talented team that celebrates inclusivity, diversity and equality in a serious way. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. All candidates will receive consideration for this role without regard for race, nationality, colour, religion, gender, gender identity and expression, sexual orientation, disability, or age. Our inclusive culture empowers all of us to inspire, enlighten and thrive.